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Office Manager / People & Culture Officer (m/f/d)

  • Hybrid
    • Hamburg, Germany
  • Spotler DACH

Job description

About Spotler DACH

Spotler DACH is created through the acquisition of CrossEngage (now Spotler DACH) by the Spotler Group in December 2023. The Spotler Group is quickly bringing together a portfolio of innovative marketing technologies and companies that provide marketing teams large and small with the latest tools and local market expertise to make them successful. Following the re-branding we plan to attack the mid market E-commerce sector in the DACH region while still taking great care of our existing enterprise clients by cross selling group products. 

At Spotler DACH, our international team of over 35 employees works every day to help our clients transform their customer base into valuable relationships through our Customer Prediction Platform. We are developing a seamlessly integrated platform that leverages the power of first-party customer data and optimizes it through artificial intelligence and machine learning. With our Intelligent Audiences, we want to help ensure that the diversity of brands in the market remains in the age of the platform economy and contribute to the success of our customers through value-oriented CRM.


About the Role

We are seeking a proactive, organised, and versatile Office Manager / People & Culture Officer to join our dynamic team in either Hamburg or Berlin, Germany. In this dual-role position, you will be pivotal in ensuring the smooth and efficient operation of our office while fostering a positive and productive workplace culture.

Office Manager

As Office Manager, you will be responsible for :

  • Managing daily office operations, including ensuring the office is well-stocked and organised by ordering and maintaining supplies, including food, beverages, stationery and other essentials.
  • Organising company events, including our bi-monthly All-Hands meetings, managing restaurant reservations, and setting up the necessary technology.
  • Maintaining and organising physical and digital records, ensuring easy access to important documents. Implementing and overseeing filing systems to keep the office running efficiently.
  • Managing administrative tasks such as scheduling meetings, assisting with travel arrangements and supporting senior management with various office-related projects.
  • Providing comprehensive support to the Managing Director, including managing calendars, coordinating meetings and preparing necessary documents. Assisting with travel arrangements, expense reporting, and any other administrative tasks required to keep operations running smoothly.

People & Culture Officer

In your capacity as People & Culture Officer, you will:

  • Serve as the first point of contact for employees in the DACH region for HR-related issues. Provide guidance on HR policies and procedures, help resolve employee concerns and contribute to a positive workplace culture.
  • Handle a variety of HR administrative duties, including preparing employment contracts, managing employee records and processing the payroll. Assist with benefits administration, employee inquiries and leave management. Act as a liaison between employees and the Group People & Culture team to facilitate communication and address any HR-related concerns.
  • Support the implementation and maintenance of HR processes such as employee onboarding, performance management, and employee development programs. Ensure all HR practices are compliant with local labor laws and aligned with company policies.
  • Work closely with the regional DACH leadership and collaborate with the Group People & Culture team to align HR processes and initiatives with our broader company objectives.

This role offers a unique opportunity to combine administrative excellence with a passion for people, ensuring our office operates efficiently while also supporting our team's growth and satisfaction.

Job requirements

About you

You are a highly organised and detail-oriented professional with a passion for both operational efficiency and fostering a positive workplace culture. Your ability to manage multiple tasks and priorities with ease makes you the go-to person for keeping an office running smoothly while also supporting employees with their HR needs.

  • Minimum 2 years of experience in Office Management or a similar role.
  • Ability to anticipate needs before they arise and take initiative to address them. Whether it's ensuring the office is stocked and well-organized or resolving an HR issue, you approach every task with a solution-oriented mindset.
  • Excellent written and verbal communication skills in German (C1/C2) and English.
  • Solid understanding of HR processes and local labor laws. Experience in handling HR administrative tasks, such as payroll processing is a plus.
  • Team player with a positive and collaborative attitude and ability to build strong relationships.
  • Ability to work independently and manage multiple priorities effectively. You feel comfortable switching between different tasks and responsibilities and excel in a fast-paced, dynamic work environment.


Why you should become part of our team:

  • Opportunity to work in a fast-paced and dynamic environment, be part of a growing and innovative company with a global reach and make a real impact on the success of Spotler in the DACH market.
  • Possibility to work partially from home, but you can come to our Hamburg or Berlin office as often as you like.
  • More time for what you want to do: Take part in our current work rotation, where the whole team gets an extra day off every other Friday (with the same full-time salary).
  • If you like travelling by bus, train or bike, we will subsidise your public transport ticket or Swapfiets subscription. You can also benefit from a BahnCard50.
  • Stay fit and take advantage of our Urban Sports Club membership subsidy.
  • Regular team lunches and team events give you the opportunity to socialise outside of work if you feel like it.

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